Professional Telephone Techniques

Course Description

Projecting a positive view of the organisation is the responsibility of all employees. The role of those who communicate using the telephone is especially important, as they are often the voice or virtual face of the organisation. However, in many organisations employees do not receive any training or guidance in how to use the telephone as a business tool. Many managers spend a great deal of time wondering how to attract and retain customers. The potential of telephone communication is often overlooked as a brand builder and an area to improve productivity waiting to be fully utilised.
1 Day
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Prerequisites

The participants will understand the importance of behaving in a tactful, diplomatic, friendly yet professional manner. The participants will appreciate that they can create business connections or loyal customers by how they use the telephone. They will realise that the time spent preparing for outgoing calls be rewarded with a more successful outcome

Telephone as a business tool

Managing your Virtual image
Russian roulette or managed communication
Managing internal customers
Understanding the B2B (business to business) communication
Understanding the B2C (business to customer) communication
How your response influences the customer response
Avoiding jargon and casual phrases
Posture and body language




Dealing with a diverse customer base

Customers with Disabilities
Customers with English as a second language

Effective call handling techniques

Incoming calls
Managing customer expectations
Effective questioning techniques
Active listening techniques
Dealing with irate callers

Effective call handling techniques

Outgoing calls
Planning your calls
Organising your support data
Voice mail etiquette

Assertive communication

Your role as gatekeeper
Managing complaints
Screening calls
Customer ServiceCustomer Service TrainingTechnical SupportTelephone techniquesCommunications Skills