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Print PageCreating Effective Business Emails
Description:
E-mail is the most common form of communication used in business every day. However, it is often the most misused form of communication. This session is designed to give the participants the skills to create effective emails. It can be tailored for various different computer programmes.
- Cost: Price on application
- Duration: 1 Day
- This course is not available as part of our public schedule but can be provided on a customised client specific basis.
Prerequisites:
No specific pre-requisites.
Having completed the training the participants will:
Understand the importance of email as an essential skill in creating and maintaining customer relationships
Recognise that professional writing is a career skill
Have practiced the techniques and created an action plan to apply them
Recognise that professional writing is a career skill
Have practiced the techniques and created an action plan to apply them
Thinking before typing :
Potential errors
Who is your reader?
How formal do you want to be?
Emails as legal documents
How urgent is your message?
When is a telephone call better?
Who is your reader?
How formal do you want to be?
Emails as legal documents
How urgent is your message?
When is a telephone call better?
Good business style:
Understanding your organisations guidelines and protocols
Matching your tone to the reader and the purpose
Choosing and using words with care
Side-stepping jargon and overworked phrases
Ensuring consistency
Avoiding ambiguity
Matching your tone to the reader and the purpose
Choosing and using words with care
Side-stepping jargon and overworked phrases
Ensuring consistency
Avoiding ambiguity
Why email is different:
Avoid responding in anger
Role of the CC & BCC
Reply or Reply to all
Editing the message before forwarding
Read, Respond, Refer or Remove
Role of the CC & BCC
Reply or Reply to all
Editing the message before forwarding
Read, Respond, Refer or Remove
Areas of confusion :
How to begin Business greetings
How much can I say?
Can I use headings?
When should I use an attachment?
How to end - Cheers, Yours, Kind regards
How much can I say?
Can I use headings?
When should I use an attachment?
How to end - Cheers, Yours, Kind regards
Choosing Your Words Carefully:
Sharpening Your Writing Style
Deleting (Unnecessary) Redundancies
Forming Parallel Construction
Recognizing Clichιs
Avoiding Sexist Language
Deleting (Unnecessary) Redundancies
Forming Parallel Construction
Recognizing Clichιs
Avoiding Sexist Language
Improving Grammar and Punctuation:
The basics of punctuation and grammar
Common errors and how they can be avoided
Using personal pronouns correctly
Using the apostrophe correctly
Common errors and how they can be avoided
Using personal pronouns correctly
Using the apostrophe correctly