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Print PageBusiness Report Writing - Advanced
Description:
This program is designed for people who regularly write reports as part of their job. It will help to refresh their existing skills and introduce some new techniques and concepts. The value of the session is enhanced if the participants bring some sample documents.
- Cost: Price on application
- Duration: 1 Day
- This course is not available as part of our public schedule but can be provided on a customised client specific basis.
Prerequisites:
Participants should be familiar with the basics of report writing and have created a number of reports. It is suitable for more experienced report writers who may be self-taught, never having received any formal training.
Objectives :
Having completed this training the participants will
• Understand that professional writing is a career skill
• Have a systematic method to prepare and present their reports
• Use tables , charts and diagrams to illustrate key points
• Have practiced the techniques and created an action plan to apply them
• Understand that professional writing is a career skill
• Have a systematic method to prepare and present their reports
• Use tables , charts and diagrams to illustrate key points
• Have practiced the techniques and created an action plan to apply them
Characteristics of a good report :
• Factors that affect readability
• Writing concise sentences to increase readability
• Avoiding redundant and commonly confused words
• Avoiding jargon
• Active or passive voice
• Using correct punctuation and grammar
• Writing concise sentences to increase readability
• Avoiding redundant and commonly confused words
• Avoiding jargon
• Active or passive voice
• Using correct punctuation and grammar
Drafting the Report:
• Planning the overall structure of the report
• Determining the components of the report
• Defining the scope
• Determining the components of the report
• Defining the scope
Organising Relevant Information for the Report:
• Writing effective executive summaries
• Consolidating technical sections for easy reference
• Providing useful headings to guide the readers and capture their attention
• Distinguishing between important facts and the details that support them
• Providing effective explanations of figures and tables, etc
• Using sections, sub-sections, and bullet points
• Consolidating technical sections for easy reference
• Providing useful headings to guide the readers and capture their attention
• Distinguishing between important facts and the details that support them
• Providing effective explanations of figures and tables, etc
• Using sections, sub-sections, and bullet points
Structuring the Report :
• The inverted pyramid
• Flow Charts
• Chunking and Linking
• Preparing a table of contents
• When and how to use graphics – pictures, diagrams, flow charts, tables, graphs, etc.
• Testing and revising the report framework
• Flow Charts
• Chunking and Linking
• Preparing a table of contents
• When and how to use graphics – pictures, diagrams, flow charts, tables, graphs, etc.
• Testing and revising the report framework
Professional Layout and Design:
• Format
• Page size and orientation
• Margins and spacing
• Page size and orientation
• Margins and spacing
Proof-reading :
• Spelling and grammar checks – benefits and limitations
• Checking for consistency
• Checking for consistency
Practical Exercises:
• Critique of real examples of emails and reports
• Exercises to practice achieving high levels of professionalism and readability
• Creating a template
• A team exercise in preparing and writing a report, using all the learning points from the course
• Exercises to practice achieving high levels of professionalism and readability
• Creating a template
• A team exercise in preparing and writing a report, using all the learning points from the course
Personal Action Plans:
• Personal action plans for improving written communication, professionalism and effectiveness